UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
The United Nations Development Programme (Nigeria) announces the following vacancy:
Job Title : Administrative Associate
Post Level : SB-3
Location : Abuja, Nigeria
Additional Category : Management
Type of Contract : Service Contract
Duration of Initial Contract : Initial period of one year
Responsibilities:
Implementation of operational and financial management strategies
Administration of budgets and cost-recovery system
Accounting. Finance and administrative support
Support to supply and assets management
Support to administrative and financial control
Coordination of Registry and Receptionist functions
Project cash management
Facilitation of knowledge building and knowledge sharing
Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.
Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
Presentation of researched information for planning and status of financial resources of the CO.
Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed project documents and project budgets).
Timely preparation of cost-recovery by ensuring that the project is well mounted in Atlas and the proper GMS reflected in the projects.
Provides accounting and administrative support to the Finance Unit and performs Global payroll functions focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers; Pay Cycle and payments execution.
Proper receipting of goods and services and establishment of accruals.
Provides support to proper supply and assets management, focusing on achievement of the following result:
Coordination of assets management in the project, timely preparation and submission of periodic inventory reports.
Coordination of the provision of reliable and quality office supplies.
Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:
Maintenance of administrative control records such as commitments and expenditures.
Confirmation of availability of funds prior to review by supervisor; creation of vendor set-up information in Atlas.
Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
Coordination of common premises/services cost-recovery arrangements.
Proper control of supporting documents of funds and activities.
Provision of the information for the audit.
Coordinates implementation of Registry and Receptionist functions, supervises Registry Clerk and Receptionist, focusing on achievement of the following results:
Provision of efficient general reception and information services.
Provision of reliable registry services.
Qualification:
Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage
UNDP Accountancy & Finance Test required
6 years of progressively responsible finance and accounting experience is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Knowledge of IPSAS and/or IFRS required
Fluency in English and the national language of the duty station
Application Closing Date:
9th October, 2012
Method Of Application:
Interested candidates should
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Qualified women are highly encouraged to apply. All applications will be treated with the strictest confidence.
